Best practices are in place, including:.Legitimate authorized expenses incurred during the course of College business are reimbursed.It should not cost an employee to travel on behalf of the College when reasonable efforts are made to spend funds wisely and prudently.Plans for travel, meal, accommodation and hospitality are necessary, work related, modest and appropriate, striking a balance between economy, health and safety and efficiency of operations.Expenses for travel, meal and hospitality support College objectives.Since expense accounts can become matters of public record through audit or other means, expenses should be incurred and claimed in a manner that is publicly defensible and will not harm the College’s reputation as a good manager of College resources. College dollars are used prudently and responsibly with a focus on accountability and transparency.Mandatory requirements of this Policy cannot be waived, as they are required by law. ![]() This Policy does not prevail over legislation or a collective agreement(s). The following definitions apply for the purpose of this Policy:Ĭlaimant refers to any person making a claim under this policy.Īpprover refers to the person with the authority to make approvals under this Policy. This applies to all College staff, board members, other members of Broader Public Sector organizations (listed in Section 7.3) including volunteers doing business related travel on behalf of the College. ![]() to set the parameters for the public disclosure of information about expenses.to provide a framework of accountability to guide the effective oversight of College resources in the reimbursement of expenses and.to set out rules and principles for the reimbursement of expenses to ensure fair and reasonable practices.Approved by: Senior Executive Committee – March 2011, February 2014Īpproved by: Board of Governors – March 2011
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